Everyone loves food! That’s why it is such an important part of any event. There are numerous decisions when it comes to planning an event, and one of the most important decisions is catering. No matter what type of event it is, catering can take up a large portion of your budget. Catering packages can be a huge help when it comes to your event budget, allowing you to host a memorable feast without breaking the bank. As part of our catering advice section, this article will give you some tips and tricks on how to get the most value out of catering packages while on a tight budget.
Know Your Budget
First things first, know how much you are able or willing to spend. Before you start looking at catering options, establish a clear budget for food and beverage expenses.
There are some key factors you need to take into account. For example, the number of guests, dietary preferences, and the type of event. By defining your budget and needs upfront, you can narrow down catering options that align with budget.
Explore the various Catering Packages
Many catering companies offer packages tailored to different event types, sizes and preferences. These packages will include a variety of options reagrding the menu, service and any extras you may need such as crockery, cutlery and glassware.
Explore the packages available from different caterers to find one that fits your budget and requirements. Look for packages that offer flexibility and customization options to ensure you get the most value for your money. Click here for a great catering company with even better packages.
Compare Prices and Inclusions
Once you’ve identified potential catering packages, compare prices carefully. Don’t just focus on the initial cost, also consider what each package includes in terms of menu items, service staff, equipment rentals, and any additional fees that may be due. It could seem like the initial cost is lower on a package where there are lots of extras you need to pay for. Pay attention to the price per person and assess whether the offerings align with your event’s theme and guest preferences.
Buffet or Family Style
Top tip! Buffet or family style options are often more cost effective than individual plated meals. Both buffet and family style options decrease the cost of service as guests can dish up for themselves.
Both options also provide many food choices without sacrificing quality, and allow people to dish up the amount they want rather than trying to plate meals that will feed appetites of all different sizes and different food preferences.
Choose Local Ingredients
When choosing what items you want to put on your menu, try to prioritize seasonal and local ingredients. These ingredients will not only be fresher and more tasty but will also likely be more affordable than those that are out of season and need to be imported.
Work with your caterer to create a menu that highlights seasonal produce and specialities in the region of your event. This will add a unique touch to your event while staying within budget.
Limit Beverage Options
Beverages have a large impact on the cost of catering, especially if you choose to have an open bar or wide range of options. To keep costs in check, limit beverage options to a few signature cocktails, beer and wine selections, and of course non alcoholic beverages. You could also offer only beer, wine and non alcoholic drinks and ask guests to pay for any hard liquor.
Limit Extras
While extras may be nice to have, they may increase catering costs. Be selective about the extras you want to have. Choose carefully between things like specialty linens, elaborate decorations, and custom serving ware. Try to focus on elements that will have the most impact on your event and limit those that will add a lot of extra expense.
Negotiations, Bargains and Discounts
Don’t be afraid to negotiate with your caterer and ask for discounts or special prices for different options. Catering companies may be willing to offer discounts for large events, out of season dates, or specific package deals.
Be transparent about your budget from the beginning and discuss how you can get the most bang for your buck. Building a good relationship with your caterer can also lead to future discounts or perks!
Plan Ahead
Planning ahead is the key to getting the most value possible from your catering package. Last minute changes or additions can result in additional fees or prevent your caterer from being able to source the most reasonably priced options.
Provide your caterer with final guest counts, menu selections, and event details well in advance to ensure a smooth and cost effective catering experience.
Finally, here’s a video for those who are getting married and plan to find a wedding caterer:
To Conclude…
You don’t have to sacrifice the quality or style of your event in order to stay within your budget. By choosing the right catering package, being upfront about your budget from the start and limiting spending on unnecessary things you can create an incredible experience within your budget. Be sure to plan things well in advance and pay attention to the details so that you can spend where it counts and save where it doesn’t. Catering packages are a great way to keep within your budget and still have an amazing event.
